University of Najran Tracks its Assets at Differnt Sites PDF Print E-mail

University Najran

Najran University, with twenty one campuses located in 2 Saudi Arabian cities—Najran and Sharoura—located one hundred eighty miles apart, tracking assets could be a complicated task. Collectively, the campuses have thirty three administrative and teaching buildings with thirteen faculties, and also the varied assets—which embrace furniture, lab equipment, tools, scanners, computers and copiers—located throughout all of the numerous buildings should be tracked from a central department, following procedures needed by the nation's Ministry of upper Education.

Gaining visibility relating to every item's location was tough, however, when the department was addicted to written records of where an asset was initially sent. Paperwork-based tracking, combined with the university's fast growth, allowed for errors.Assets typically went missing, the university reports, as a result of they were either stolen or simply relocated to alternative workers members or departments, while not that transfer being recorded. In fact, the college estimates that five % of the yearly purchases were lost, on average, through shrinkage—a sizable amount, since the college purchased over $26 million value of furniture, electronics and medical equipment in 2006.

Asset Trail

The university's asset-management department workers performing at a central web site uses Modern's Technology Asset Trail software to watch the standing of tagged assets deployed at multiple remote locations.


An RFID system that has active and passive tags across 5 campuses is geared toward serving to solve that downside. Saudi RFID firm Modern Technology put in the primary part of the system in November 2009, comprising active 433 MHz tags from RF Code, to pinpoint a tag's location, detect when that tag is moved, and trigger an alarm if a tagged item leaves a selected area; 866 MHz passive ultrahigh-frequency (UHF) EPC Gen a pair of tags provided by UPM Raflatac, for things not requiring the alerting feature; and RFID readers from RF Code put in throughout sixteen buildings on 5 campuses.uon2


The university's asset-management department is chargeable for ordering, assigning and dispersing those things, furthermore as for tracking their maintenance. till recently, says Kamal Ahmed, Modern Technology' CEO, all of those functions were performed manually, with workers recording where things where moved to, signing a bit of paper indicating that location—along with that individual or department was chargeable for that specific asset—and inputting that location data into a database. That system wasn't terribly correct, he says, and therefore the department usually had an incomplete record of where things were located, furthermore as who had them at any given time. This created it tough to find the assets when the time came to perform maintenance, he notes, and additionally created it easier for thieves to get rid of them undetected, or to vandalize faculty property.


The university sought a system that not solely would facilitate it maintain records and perform fast inventories, however that will additionally alert it if somebody were to get rid of an asset from its permitted location—and track where the assets were moved to, furthermore as where they may be accessed for maintenance or repairs. the varsity has tens of thousands of assets, says Ahmed Moussa, the manager of the university's asset-management department, and it must be able to account for them throughout the various buildings and campuses. there have been giant discrepancies, however, between what the database indicated every department had in its possession (and where they were located), and therefore the actual standing of these assets. to unravel that downside, the university purchased Modern Technology's asset-management answer called Asset path, using the company's Asset path software to manage and show requested knowledge associated with RFID tag reads to school workers members.


The deployment's initial part, that concerned sixteen buildings on 5 campuses, was completed in November 2009, whereas RFID technology are going to be put in in a further eleven buildings on 5 campuses throughout future part, within the initial quarter of 2011, along side closed-circuit tv (CCTV) camera technology to supply video recordings of alarm-related incidents. whereas the university's goal is to eventually tag all of its assets, the primary deployment began with the tagging of mobile assets costing a minimum of $200 apiece, with RF Code's M100 tags, and UPM Raflatac's DogBone UHF tags on things of less worth, or on those too giant to be simply moved.


Each RF Code tag comes with motion and tamper sensors, and communicates with readers via a uonproprietary air-interface protocol. The tamper sensor, consisting of a pin that presses into the tag when hooked up to an asset, detects if somebody tries to get rid of the tag, and therefore the tag then triggers an alarm. Modern Technology has put in a hundred thirty five RF Code zone locators—infrared emitters that transmit a novel identifier to the tag, that in flip forwards that identifier, along side its own ID range, to a reader. (Currently, there are a complete of forty seven RF Code readers deployed to this point, with 2 or 3 on each floor of the buildings within which the system has been put in.) The readers capture the IDs of each the zone locator and therefore the tag, and forward that data along to the Asset path software, where the tag's location is then calculated by triangulating the IDs of the zone locators inside the tag's vicinity.